overview PRSP process and identify entry points for civil society participation, and eventually to
forge links among participants.
The idea of new partnership project, submitted to the TACIS/BISTRO Programme on May 31,
was finalized after consultations with partners from Counterpart Deutschland. The proposed
project, titled Ensuring Citizens Participation on a Local Level, seeks to institutionalize the
process of participation of rural communities and citizens on a grass root level in 2 pilot locations.
Technical assistance will be consisting of three interrelated components: (1) assisting rural
communities and NGOs in developing representation and participation mechanisms, (2)
promoting electing representative bodies (committees) to ensure equal dialogue with
governments, and (3) building local advocacy capacities. It is expected that resulted from the
project, the process of regular participation of citizens in local governance and effective dialogue
between local communities, NGOs and local governments will be established.
round of OD re assessments of the CSSCs was completed, the Hub Office accomplished
assessments for the CSSCs of Bishkek, Jalalabad, Kara Balta, Kant, Kerben, Naryn, and Nookat. Data
was summarized and analyzed, and the best practices and lessons learned were documented. Three
case management meetings were held in order to assess progress toward achieving programmatic
goals, identifying gaps, patterns and trends, and applying learning to future OD work. These meetings
were attended by all coordinators (USAID, EC, and Healthy Communities). Main accomplishments
and achievements are:
In April all 11 CSSCs signed institutional grant contracts with the Hub Office for the period of
April June 2003, totaling $41,940 (Attachment 1).
The OD team assisted CSSCs in developing plans for financial sustainability beyond the term of
As a result of OD assessments, the main priorities for CSSCs to build their capacity include:
revise strategic plans, develop marketing plan, intensify activities on diversifying funding sources,
build staff capacity, build capacity of contract trainers and facilitators, improve the quality of
services, improve the work of governing body, and ensure networking.
According the analysis of the scores of the last OD assessments in 11 CSSCs the increase of the
OD score was estimated as 8.46%, much lower than the planned 25%. There are several factors
behind such low figures:
A lack of information of partners and clients (governments, business, NGOs) about CSSCs'
activities, which stipulated unjustified high scores in the first assessment
A lack of knowledge of the CSSCs' staff in the OD capacity building areas, which also led to
overestimating their capacity during the first assessments.
Technical difficulties in using the Model of Sustainable CSSC (insufficiently clear
formulation of questions, the scoring system from 0 4 limits opportunities in more objective
assessment of organizations).
The Hub Office focused on assisting CSSCs in conducting close out and follow up evaluation visits,
and ensuring that all CAGs are completed so that final financial and narrative reports can be
submitted by the end of June. The other accomplishments include:
The CSSCs have conducted 37 monitoring visits to the target communities, 55 close out and 67
follow up PM&E of CAGs. To date, 118 close out and 99 follow up evaluation reports are being
incorporated into the regional database by the Hub Office.
7 Volunteer Centers (Kerben, Kara Balta, Nookat, Talas, Naryn, Jalal Abad and Osh) become
members of the Network of Volunteer Centers initiated by the NGO League of Volunteers. On
April 25 28, the second meeting of the Network was held in Bishkek.
Based on results of monitoring visits of the Hub Office staff to 8 CSSCs and their target
communities, the main recommendations were highlighted:
Localize the monitoring and evaluation process to community level through providing
additional coaching for community structures (revision commissions, elder people's
committee sovet aksakalov, etc.), that can assume M&E functions.